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Statute

1. General provisions

1.1. Association name is Latvian Chamber of Commerce and Industry; abbreviated name is LCCI (hereinafter referred to as LCCI).

1.2. LCCI name and abbreviated name in foreign languages:

1.2.1. in Latvian – Latvijas Tirdzniecības un rūpniecības kamera (LTRK);

1.2.2. in Russian – Латвийская торгово-промышленная палата (ЛТПП);

1.2.3. in French – Chambre de Commerce et d'Industrie de Lettonie (CCIL).

1.3. LCCI has its own symbols: Roman Commerce God Mercury’s (or Hermes’) staff joined by the anchor at the base symbolizes trade routes and accents importance of Latvian ports. Mercury’s staff is entwined by two guarding vipers. Gear-wheel included in the logo symbolizes industry; presence of oak leaves indicates national identity, stability, thoroughness and Latvian biggest nature resource – forests.

1.4. LCCI has its own anthem: Jurjānu Andrejs’ song “Nevis Slinkojot un Pūstot”.

1.5. LCCI is a member of the International Chamber of Commerce (ICC) and the Association of European Chambers of Commerce and Industry (EUROCHAMBRES) and operates in accordance with generally accepted practice of chambers of commerce and industry.

2. LCCI objectives, directions of activities and tasks

2.1. LCCI strategic objective is: Latvian companies – internationally competitive and growing, Latvian entrepreneurship environment – favourable for companies’ growth and internationally competitive.

2.2. LCCI objectives are:

2.2.1. promotion of environment favourable for entrepreneurship in the Republic of Latvia;

2.2.2. promotion of entrepreneurship development in Latvian regions;

2.2.3. participation in development of public economic policy;

2.2.4. support for Latvian entrepreneurs in Latvia and abroad;

2.2.5. operation of a permanent arbitrage.

2.3. LCCI directions of activities and tasks are:

2.3.1. Participation in formation and implementation of economic policy; monitoring of public administration:

- to provide for efficient monitoring of public administration and increase LCCI ability to participate in making decisions on formation and implementation of economic policy, in order to achieve predictable and growth-promoting entrepreneurship environment in Latvia;

- to represent members’ interests in public and municipal institutions, national and international institutions and organizations.

2.3.2. Promotion of competitiveness of members and customers:

- to provide necessary information, knowledge, skills and services developing primarily long-term competitiveness of LCCI members, as well as of other Latvian entrepreneurs – LCCI customers;

- to engage in formation of public education system policy;

- to organize exhibitions, workshops, courses and other events in the fields related to entrepreneurship;

- to provide informative and consultative services related to entrepreneurship in Latvia and abroad; to issue and distribute informational bulletins, brochures, catalogues and other publications;

- to provide for issue of certificates of product origin, ATA carnets, certificates of entrepreneurship conditions, including of force majeure;

- to provide for operation of LCCI Arbitrage.

2.3.3. Promotion of export and development of markets:

- to promote development of LCCI members’ products and services markets and increase of export amounts;

- to organize trade missions of Latvian companies to foreign countries, as well as reception of foreign trade missions in Latvia.

2.3.4. Promotion of association and cooperation:

- to improve cooperation among members;

- to develop and optimally use members’ resources, offering wide range of measures and high member service level.

2.3.5. Performance of other functions delegated by normative acts and provision of services promoting development of entrepreneurship.

3. LCCI members

3.1. Persons interested in achievement of LCCI objectives and registered in the Republic of Latvia, whose main activities are economic activities, as well as organizations uniting entrepreneurs, may become LCCI members.

3.2. In order to become an LCCI member, applicant must submit an application addressed to LCCI, complete a member’s questionnaire of the specified form and pay initiation fee and membership fee in amount and according to procedure established by the Council.

3.3. Within ten days after fulfilment of requirements mentioned in Clause 3.2, Board notifies applicant in written about his admittance to LCCI.

3.4. Applicant may appeal in written against the Board’s refusal to admit the member to LCCI to the Council that examines it on the next meeting. If Council also refuses the applicant’s petition, applicant is not admitted to LCCI. Council’s decision must be declared to the applicant in written within five days after making the decision. Applicant may submit recurrent application to become an LCCI member, but not earlier than one year after.

3.5. Board makes decision on LCCI member’s expulsion, if:

3.5.1. member performs activities contradicting LCCI Statute and harming LCCI operation, objectives or reputation;

3.5.2. membership fee is not paid in amount and according to procedure established by the Council.

3.6. If LCCI member is expelled on the basis of reasons other than unpaid membership fee, expelled member may appeal in written against the Board’s decision on member’s expulsion to the Council that examines it on the next meeting. Council’s decision must be declared to the member in written within five days after making the decision.

3.7. Any legal entity supporting and promoting achievement of LCCI objectives, as well as association of such entities, may become an LCCI associated member.

4. Rights and duties of members

4.1. LCCI members are entitled to:

4.1.1. participate in the Meeting of members;

4.1.2. vote at the Meeting of members;

4.1.3. be elected in the Council;

4.1.4. participate in activities of LCCI members competence councils (hereinafter referred to as the Competence Council) and working groups;

4.1.5. vote on elections of the Competence Councils;

4.1.6. be elected in the Competence Councils;

4.1.7. provide suggestions related to promotion of entrepreneurship development and LCCI activities to the Council, the Chairman of the Council and the Board;

4.1.8. use LCCI provided services;

4.1.9. use discounts granted to LCCI members for LCCI provided services;

4.1.10. use services provided by LCCI members, applying discount programmes offered by them.

4.2. LCCI members have duties to:

4.2.1. observe LCCI Statute, objectives and fulfil decisions of the Meeting of members and the Council;

4.2.2. pay the initiation fee and regularly pay annual membership fees;

4.2.3. participate in operation of the Meetings of members and in institutions they are elected to, in order to represent LCCI and defend its interests;

4.2.4. promote achievement of LCCI objectives and fulfilment of LCCI tasks;

4.2.5. not to disclose commercial secrets of individual companies that have become known to them in realizing their rights;

4.2.6. observe in their activities corporative social responsibility principles.

4.3. LCCI Associated members have all rights and duties of LCCI members, except for rights provided for in Clauses 4.1.2, 4.1.3, 4.1.5, 4.1.6 and 4.1.9.

5. Convening of the meeting of members and decision-making

5.1. Meeting of members is the highest LCCI decision-making body. LCCI members have equal rights to vote. Meeting of members is convened by the Board at least annually.

5.1.1. Board informs members about time, place and agenda of the Meeting of members at least 14 days before the beginning of the Meeting of members.

5.1.2. Meeting of members may make decisions, if at least 1/10 of members participate in it. In respect of making amendments to the Statute, Meeting of members may make decisions, if more than a half of members participate in it. If convened Meeting of members may not make decisions due to absence of quorum, Board re-convenes the Meeting of members according to procedure provided for by the law.

5.1.3. Meeting of members convened in accordance with procedure provided for by Clause 5.1.2 may make decisions regardless of the number of present members, but only if at least two members participate in the Meeting of members.

5.2. Extraordinary Meeting of members can be convened by decision of the Council or the Auditor, as well as by request of at least 1/10 of members, indicating the reason for convening. Board informs members about time, place and agenda of the extraordinary Meeting of members at least 30 days after receiving the request. In this case, Meeting of members may make decisions, if provisions of the Law on Associations and Foundations regarding the course of the Meeting of members are observed.

5.3. Meeting of members is opened by the Chairman of the Council or any Assistant Chairman of the Council. Meeting of members is conducted by a person elected by the Meeting.

5.4. Decision of the Meeting of members is made, if more than a half of present members votes for it. Voting takes place openly. Meeting of members may establish other procedure for voting.

5.5. Course of the Meeting of members is recorded. Minutes are signed by the manager or recorder of the Meeting of members.

5.6. Competence of the Meeting of members includes:

5.6.1. to approve annual reports;

5.6.2. to make decisions on making amendments to the Statute;

5.6.3. to elect and revoke Council members, Chairman of the Council;

5.6.4. to make decisions on LCCI operation termination, continuation or reorganization.

6. Council

6.1. Council performs functions of supervising operation of LCCI Board.

6.2. Council consists of eighteen (18) to twenty-two (22) Council members, including the Chairman of the Council, who simultaneously is LCCI President, and Assistant Chairmen of the Council – Vice-Presidents.

6.3. One representative from each Competence Council is elected in the Council. Council members to remaining places are elected from a free list.

6.4. The following requirements and restrictions are established in respect of the Council members:

6.4.1. must be LCCI member’s representative;

6.4.2. may not hold office in a political party;

6.4.3. may not be an official of a public or municipal institution.

6.4.4. may not be staff or non-staff councillor of public and municipal officials, except if Council has delegated or supported him by its decision for such work.

6.5. Council members are elected for three (3) years.

6.6. Board and other persons with councillor’s rights participate in the Council’s meetings. In the Council’s meetings may participate LCCI members, informing the Board of it three (3) days before the planned Council’s meeting.

6.7. Council’s meetings take place at least quarterly.

6.8. Council’s competence includes:

6.8.1. to elect Assistant Chairmen of the Council – Vice-Presidents;

6.8.2. to elect and revoke the Board;

6.8.3. to approve LCCI development strategy;

6.8.4. to approve annual budget;

6.8.5. to elect the Auditor;

6.8.6. to approve amounts of initiation fee and membership fee, procedure for payment thereof;

6.8.7. to make decisions on remuneration to individual Council members;

6.8.8. to establish amount and procedure for payment of remuneration to members of the Board;

6.8.9. to examine appeals against the Board’s refusal to join LCCI and against the Board’s decision to expel the member from LCCI in cases provided for in Clause 3.5;

6.8.10. to prepare suggestions on matters examined in the Meeting of members;

6.8.11. to approve acts regulating operation of LCCI Arbitrage;

6.8.12. to approve LCCI administration structure;

6.8.13. to make decisions on amount of the fee for issue of certificates of origin and ATA carnets;

6.8.14. to create committees and working groups for discussing individual matters, research problems and prepare decisions, to approve composition and regulations thereof;

6.8.15. to make decisions on founding individual commercial companies, associations, foundations, on reorganization or liquidation thereof, as well as resolve matters on LCCI participation in other commercial companies or non-governmental organizations;

6.8.16. to make decisions on opening LCCI territorial and other structural units – representation offices and divisions in the Republic of Latvia and abroad, approve their regulations, define their rights and duties;

6.8.17. to make decisions on LCCI joining non-governmental, foreign and international economic organizations;

6.8.18. to define matters, in resolution of which Board must have a consent of the Meeting of members or the Council;

6.8.19. to examine other matters addressed to the Council.

6.9. Council may make decisions, if at least a half of its members participate in it. Decisions are made by open voting with simple majority of votes. If number of votes is equal, vote of the Chairman of the Council is decisive.

6.10. Council’s decision on election and revocation of the Board is made, if at least 2/3 of present Council’s members have voted for it.

6.11. Council’s member may at any time submit to the Chairman of the Council or his Assistant, if the Council’s member is the Chairman, a notice of resigning from the position of the Council’s member.

6.12. If Council’s member has resigned or has been dismissed:

6.12.1. if the Council’s member has been a representative of the Competence Council – Chairman of the Council invites other members of the board of the Competence Council to take up position of the Council’s member (starting with the First Assistant Chairman);

6.12.2. if the Council’s member has been elected from a free list – Chairman of the Council invites the candidate to the Council’s members, which in election of the Council’s member received the next bigger number of votes, to take up position of the Council’s member. If the mentioned candidate cannot or does not want to take it up, Chairman of the Council invites next candidates;

6.12.3. if vacation failed to be filled in accordance with the procedure provided for in Clauses 6.12.1 or 6.12.2, election of the new Council’s member is organized.

6.13. Council’s decisions may be taken by polling the Council’s members in written in accordance with procedure provided for by the Council’s regulations.

7. Chairman of the Council (President)

7.1. Meeting of members elects the Chairman of the Council before elections of other Council’s members from the list of candidates to the Council’s members, who also have been candidates to position of the Chairman of the Council.

7.2. Competence of the Chairman of the Council includes:

7.2.1. to represent LCCI in public and municipal institutions, international organizations and other institutions;

7.2.2. to propose the Board to the Council for election;

7.2.3. to open the Meeting of members;

7.2.4. to convene and conduct the Council’s meetings;

7.2.5. to supervise operation of LCCI Competence Councils, committees and working groups;

7.2.6. to conclude agreements with members of the Board on behalf of LCCI.

7.3. In absence of the Chairman of the Council, his functions are performed by any Assistant Chairman of the Council.

8. Board

8.1. Board is an LCCI executive body. Board consists of three (3) members of the Board elected for three (3) years. Council elects the Chairman of the Board from members of the Board.

8.2. Board’s competence includes:

8.2.1. to manage and represent LCCI;

8.2.2. to prepare draft annual budgets;

8.2.3. to organize and manage LCCI operation in accordance with the approved annual budget;

8.2.4. to prepare and implement LCCI development strategy, as well as tasks defined by decisions of the Meeting of members or the Council;

8.2.5. to convene Meetings of members;

8.2.6. to propose the Auditor to the Council for election;

8.2.7. to manage LCCI property, to conclude management contracts;

8.2.8. to provide for accounting and preparing annual reports in accordance with legal acts.

8.3. All members of the Board have representation rights. Chairman of the Board represents LCCI separately, and a member of the Board – together with another member of the Board.

8.4. Members of the Board fulfil their duties for remuneration, amount of which in accordance with amount of duties and LCCI financial position is defined by LCCI Council.

9. Competence Councils

9.1. Competence Council is a voluntary, organizational structure of LCCI members representing interests of LCCI members in respective industry, field of interests or region.

9.2. Number of Competence Councils, procedure for forming their composition and operation principles are defined by regulations approved by the Council. 

9.3. Members of the Competence Councils are elected by LCCI members from members for three (3) years. 

9.4. Competence Council’s members elect Competence Council’s management – Chairman, First and Second Assistant Chairman – from members.

9.5. Competence of Competence Councils includes: 

9.5.1. to prepare suggestions for the policy of commercial activities implemented by LCCI; 

9.5.2. to propose examination of matters in LCCI institutions; 

9.5.3. to define priorities of LCCI activities, in order to influence public administration in respective field and time; 

9.5.4. if necessary – to create working groups for development of specific matters; 

9.5.5. to prepare draft decisions on LCCI position. 

10. Convention of Honorary Councillors

10.1. Convention of Honorary Councillors (hereinafter referred to as the Convention) is an LCCI counselling body providing its intellectual resources for growth of Latvian national economy.

10.2. Convention’s objectives, procedure for forming its composition and operation principles are defined by regulations approved by the Council.

10.3. Convention is composed by LCCI ex-Presidents, as well as the Council’s invited persons able to perfectly fulfil task given to the Convention.

11. Procedure for acquiring and using financial assets

11.1. LCCI financial assets are formed by:

11.1.1. initiation fees and annual membership fees;

11.1.2. donations or endowments of legal entities and individual persons;

11.1.3. income from economic activities performed for achievement of LCCI objectives;

11.1.4. other income from financing sources not forbidden by legal acts.

11.2. Voluntary donations, endowments, allocations and bequests with specified use objective are only used according to the specified objective. These assets may only be used for other objectives with written consent of donator, contributor or allocator.

12. Auditor

12.1. Auditor is elected for one year.

12.2. Auditor performs auditing of LCCI annual reports, inspects LCCI economic and financial activities and performs accounting auditing.

12.3. Auditor notifies the Council and the Meeting of members of results of auditing.

13.  LCCI operation termination, liquidation and reorganization

13.1. LCCI operation may be terminated in cases provided for in the Law on Associations and Foundations.

13.2. Decision on LCCI operation termination or reorganization is made, if more than 2/3 of the total number of LCCI members vote for it.

13.3. If group of LCCI members retires (is expelled) from LCCI and found a new non-governmental organization, it may not receive a part of LCCI property and financial assets, as well as cannot use LCCI name, abbreviated name and symbols.

If LCCI is liquidated, decision on LCCI liquidation within three days must be announced to the Register of Enterprises of the Republic of Latvia. Meeting of members elects a liquidation commission or a liquidator that is financially liable for legal consequences of its made decisions until complete liquidation of LCCI.